How to Lay out Your Event Venue

//How to Lay out Your Event Venue

How to Lay out Your Event Venue

We’ve created some sample guides for you to reference as you plan how to set up your venue. These simple, yet detailed maps will help you cover your bases and make sure no detail is overlooked.

This PDF download includes maps for three different size events:

  • Small (30-75 families/participants)
  • Medium (100-200 families/participants)
  • Large (250-500+ families/participants)

Don’t feel obligated to set up exactly like this. These are suggestions. Your rooms may be look completely different, or the scale or size of the room may be totally different. That’s okay.

You may also want to use the numbers on the maps as a guide for what signage you’ll need to create. For instance, place large numbered signs on easels at the different stations so people can easily see where to go next.

Place a sign at each station, like “Clothes Station” so guests and volunteers know what’s happening there and what is appropriate at each station (for instance, if clothes are only to borrow, let that be clearly visible so there are no misunderstandings).


Have a tip about setup? Let us know! Leave it in the comments below.

By |2016-12-03T07:45:45+00:00November 9th, 2010|H-P Tips|3 Comments

About the Author:

Cara (@carandavis) is the online editor for Help-Portrait and lives in Nashville, TN.


  1. Adrienne November 9, 2010 at 6:58 AM

    Love the sample guide! Thanks for sharing with us!

  2. Kenna Klosterman November 10, 2010 at 8:33 PM

    This is a HUGE help – thank you!

  3. Ron Manke November 30, 2010 at 5:12 AM

    I really like the tips… Is it possible to get the source file, so we can customize it to our site?

    Thanks so much!

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